The Lazy CEO’s Toolkit: 5 Must-Have Tools to Run Your Biz on Autopilot This Summer

You’ve got your iced matcha, your summer vacay vibes queued up, and zero interest in spending your days chasing emails or manually uploading IG posts. Good news: You don’t have to.

Here’s your official permission slip to do less, and let these 5 powerhouse tools handle the heavy lifting so your biz keeps running while you hit reset.

_{Some of our content contains affiliate links, which provide us with a commission at no cost to you. Kate Waldo + Co. only recommends affiliates that we know, use, and love.}

1. The “Inbox Be Gone” Button: Superhuman

Ever feel like checking your email is a full-time job by itself?

Same here, until I found Superhuman.

Instead of spending hours organizing, filing, and re-checking threads, Superhuman helps you breeze through your inbox with keyboard shortcuts, smart suggestions, AI summaries, and a clean, distraction-free interface.

Try Superhuman - we’re about to clean out that inbox in 30 minutes flat.

Recommended plan: $40/mo

2. The “Edit Like Magic” Studio: Descript

Have you ever wished editing videos and podcasts was as easy as editing a Google Doc?

With Descript, it literally is.

Whether you’re trimming a podcast, chopping up a webinar into Reels, or adding captions to a talking-head video, you can highlight text to delete scenes, rearrange clips, and even overdub audio without ever touching a timeline.

Get Descript here and start creating like the content wizard you are.

Recommended plan: Pro at $30/mo

3. The “Payday Without Paperwork” Secret: Gusto

Paying your team shouldn’t feel like tax season every two weeks.

Gusto handles it all! Onboarding, paying contractors, and staying compliant, with way less stress and way fewer spreadsheets.

No monthly base fees, just a small fee per payment for your first 6 months.

Oh, and did I mention you get a $100 Visa gift card when you sign up?

Sign up for Gusto here

Recommended plan: Simple – $6/mo per contractor for your first 6 months

4. The “Inbox to Income” Email Tool: Flodesk

Whether you’re launching, nurturing, or following up, Flodesk makes email marketing not just easier, but actually beautiful.

It’s perfect if you want clean, branded emails without getting lost in the tagging + segmentation weeds.

Bonus: It’s way more budget-friendly than most email platforms out there.

Get Flodesk for 50% off your first year

Recommended plan: $19/mo with discount

5. The “Set It and Re-Forget It” Scheduler: OneUp

Want your best social media posts to keep working without you manually reposting them?

OneUp schedules AND recycles your content automatically, so your evergreen gems keep showing up, even when you’re offline.

Plus, it supports all the big platforms and Google My Business. Huge if you're a local biz owner.

Snag OneUp here

Recommended plan: $12/mo (billed annually)

Next Step: Prioritize Like a CEO

Now that you’ve freed up your time with these powerhouse tools, the question becomes:
Are you spending that time on the right things?

This is where the RPA/BBA/MPA Task Prioritizing Plan comes in:

• RPAs (Revenue Producing Activities): Directly bring in income (like client outreach or sending proposals).

• MPAs (Money Producing Activities): Help grow your biz, even if they don’t pay right now (like creating content or updating your website).

• BBAs (Business Building Activities): Long-term foundational work (like improving systems or hiring team members)

Use the extra bandwidth you’ve created to intentionally focus on the tasks that actually move the needle.

Want help figuring out what to work on first?

Take the Free Business Health Check Quiz to uncover where your time and energy will pay off most.

Or if you're ready to systematize like a CEO…

Book a Consultation Call with me, and we’ll map your project out together. We will review your info & reach out to you via email to schedule a 15-minute discovery call. You and I will talk about your project to see how we can partner to make your dreams come true. Woohoo! 

Talk soon,

Kate
Kate Waldo + Co.